Usage & Invoices

The Billing page provides a clear view of your current plan, resource usage, and payment history.

Accessing the Billing Page

1. Sign in to InterMIND
2. Click Billing in the sidebar navigation
3. The page displays your plan status, usage meters, and invoices

Current Plan Status

At the top of the Billing page, you'll see:

• Plan name — Your current subscription tier (Basic, Pro, Business, or Enterprise)
• Billing status — Whether you're on a trial, monthly, or annual plan
• Next billing date — When your next payment is due
• Subscription status — Active, trialing, or ending (if cancelled)

Owners and admins can also set the organization name here — it shows up to teammates and on shared invitations.

Usage Monitoring

Voice Translation

The Voice Translation meter shows your meeting translation usage over a rolling 30-day window:

• Progress bar — Visual indicator of used vs. available translation time
• Exact numbers — Minutes used out of your monthly allowance
• Color coding:
  • Blue/Green — Normal usage (under 80%)
  • Yellow/Warning — Approaching limit (80%–99%)
  • Red/Error — At or over limit (100%)

The 30-day window means usage gradually expires — as sessions from 30+ days ago fall off, your available time increases.

Each plan includes a monthly allowance, measured per meeting host — minutes spent translating in any meeting you created count against your plan, not the listener's:

When You Reach the Limit

1. Warning — you see a notification that you're approaching the limit
2. Language lock — at the limit, you can no longer change your translation language
3. Translation stops — real-time translation is paused until usage falls below the limit

The meeting itself continues — chat, video, and every other feature keep working (chat translation has its own limit, below). If you consistently run out, upgrade your plan or wait for older usage to roll off the 30-day window.

Storage

The Storage meter shows your team's shared storage pool:

• Progress bar — Used storage vs. plan limit
• Exact numbers — GB used out of your storage allowance
• Same color thresholds — Blue → Yellow (≥80%) → Red (≥100%)

Storage is shared across your entire team — all members' files, recordings, and uploads count toward the same limit.

Text Translation

The Text Translation meter shows your chat translation usage over the same rolling 30-day window:

• Progress bar — Words translated vs. plan limit. Only the free Basic plan has a word cap (10K/month); on every paid plan text translation is unlimited and the bar is replaced by an Unlimited label
• Exact numbers — Words used out of your monthly allowance, shown in thousands (e.g. 3K / 10K on Basic)
• Same color thresholds — Blue → Yellow (≥80%) → Red (≥100%)

Text translation is tracked per meeting host — only messages translated for participants in meetings you created count toward your limit. When the Basic cap is reached, new messages are still delivered — just not translated. See Chat Translation.

Document Translation

The Document Translation meter shows uploaded-document translations used over the same rolling 30-day window:

• Progress bar — Documents translated vs. plan limit
• Exact numbers — Documents used out of your allowance (e.g. 4 / 10 documents)
• Metered in distinct files — Pro 10, Business 30, Enterprise 100 per 30 days. Re-translating the same file into more languages does not count again
• The free Basic plan shows Not on this plan — document translation requires a paid plan

Invoices

Viewing Invoices

The invoices section shows your complete payment history:

Invoice Details

Click View on any invoice to open the full invoice on Stripe's hosted page, where you can:

• See itemized charges
• Download a PDF copy
• View payment method used

Pagination

Invoices are loaded 10 at a time. Click Load more at the bottom to see older invoices.

Understanding Your Usage

Translation Time Calculation

• Translation time is tracked per meeting host — usage in any meeting you created counts against your plan, regardless of which participant triggered the translation
• Displayed in minutes on the UI
• Only active translation time counts — pausing translation stops the meter
• Usage rolls off after 30 days, so the available limit gradually refreshes

Storage Calculation

• Storage is calculated as the total size of all files across the team
• Includes: uploaded files, shared images, screen recordings
• Does not include: text messages, user profiles

Tips

• Check the Billing page regularly to avoid hitting usage limits unexpectedly
• If translation usage is consistently high, consider upgrading to a plan with more hours
• Storage is shared — coordinate with your team if storage is getting full
• Download important recordings locally if you're approaching the storage limit
• Set up a yearly billing cycle to save 25% on your plan