Meetings & Conferences
Meetings & Conferences
InterMIND provides two types of video meetings for different use cases. The product view — instant creation, guest access, recording, participant limits — is on the Ad-hoc Meetings feature page.
Meeting Types
Ad-hoc Meetings
Ad-hoc meetings are one-time meetings for quick calls with anyone:
- Created instantly — no scheduling required
- Shareable link — anyone with the link can request to join
- Guest access — people without accounts can join (host must approve)
- Chat history is purged after the call — the meeting transcript and any attached agenda note/files are preserved (the agenda re-appears in chat at the start of the next conference)
- Perfect for client calls, interviews, and external meetings
Channels
Channels are persistent meeting rooms for your team:
- Always available — join anytime from the Channels page
- Members only — requires team membership; non-members get a 404 on the meeting URL
- Chat history is preserved between sessions
- Perfect for daily standups, team discussions, and ongoing collaboration
Creating Meetings
The Meetings page in the sidebar is one row of controls plus your meetings:
| Control | What Happens |
|---|---|
| New meeting | Creates a meeting and copies the link to your clipboard; the meeting appears at the top of the list. Click Join next to it to enter. |
| Search field | Paste a meeting ID or link to join — or type a contact's name or email and send them an invite (a new meeting is created and the invite goes out by email, plus an in-app notification for registered users). |
To schedule a meeting, use the calendar button on its row in the list — it opens your configured calendar provider (Google Calendar or Outlook) with the meeting link pre-filled. Dates, invitees, and recurrence are set in the calendar itself; the list picks them up automatically.
You can attach a Note or a File to any of your meetings — expand its row in the list. Attached content is sent to the meeting chat at start.
In This Section
- Starting a Meeting — Create and launch meetings
- Joining a Meeting — Join via link, ID, or invitation
- Meeting Controls — Camera, microphone, and all meeting tools
- Screen Sharing & Recording — Present your screen and record calls
- Guest Access — How guests join without an account
- Reactions & Hand Raise — Emoji reactions and hand raising
- Sharing Documents & Notes In-Call — Put a document or live note on everyone's screen
- Meeting Recap — AI summary, transcript, and recording after the call