Meetings & Conferences
Meetings & Conferences
InterMIND provides two types of video meetings for different use cases. The product view — instant creation, guest access, recording, participant limits — is on the Ad-hoc Meetings feature page.
Meeting Types
Ad-hoc Meetings
Ad-hoc meetings are one-time meetings for quick calls with anyone:
- Created instantly — no scheduling required
- Shareable link — anyone with the link can request to join
- Guest access — people without accounts can join (host must approve)
- Chat history is purged after the call — the meeting transcript and any attached agenda note/files are preserved (the agenda re-appears in chat at the start of the next conference)
- Perfect for client calls, interviews, and external meetings
Channels
Channels are persistent meeting rooms for your team:
- Always available — join anytime from the Channels page
- Members only — requires team membership; non-members get a 404 on the meeting URL
- Chat history is preserved between sessions
- Perfect for daily standups, team discussions, and ongoing collaboration
Creating Meetings
The Meetings page in the sidebar is one row of controls plus your meetings:
| Control | What Happens |
|---|---|
| New meeting | A split button. The main half creates a meeting and takes you straight into it (through the pre-join screen). The calendar half creates the meeting without entering it and opens your calendar with the event pre-filled. Copying the link without joining lives in the row's ⋯ menu and inside the room. |
| Search field | Paste a meeting ID or link to join — or type a contact's name or email and send them an invite (a new meeting is created and the invite goes out by email, plus an in-app notification for registered users). |
To schedule a meeting, use the calendar button on its row in the list — it opens your configured calendar provider (Google Calendar or Outlook) with the meeting link pre-filled. Dates, invitees, and recurrence are set in the calendar itself; the list picks them up automatically.
You can attach a Note or a File to any of your meetings — expand its row in the list. Attached content is sent to the meeting chat at start.
In This Section
- Starting a Meeting — Create and launch meetings
- Joining a Meeting — Join via link, ID, or invitation
- Meeting Controls — Camera, microphone, and all meeting tools
- Screen Sharing & Recording — Present your screen and record calls
- Guest Access — How guests join without an account
- Reactions & Hand Raise — Emoji reactions and hand raising
- Sharing Documents & Notes In-Call — Put a document or live note on everyone's screen
- Meeting Recap — AI summary, transcript, and recording after the call
Related guides
- How to write meeting minutes: format, template, example — and who writes them now (2026)Meeting minutes are the official written record of a meeting: what was decided, who voted, who does what by when. The format, a template you can copy, a filled-in example, the board-meeting additions — and the question the format never asks: in whose language does the record arrive?
- Meeting recap: how to write one, and what Zoom, Teams and Google Meet actually keep after the call (2026)A meeting recap is the part of the meeting that gets used — cited in the next call, searched a month later, read by whoever wasn't there. A short template, then the documented answer for each platform: where the recap lives, who receives it, who can edit it, how long it stays, and in whose language. Zoom AI Companion, Teams Recap, Google Meet's Take notes for me, and InterMIND, with sources.
- Microsoft Teams live translation (2026): how it works, what it costs, and where it stopsCan Teams translate in real time? Yes, three ways — live translated captions, the AI Interpreter agent, and human interpretation channels. Which license each needs (Teams Premium, Microsoft 365 Copilot), what it costs per user, how many languages, how to turn it on, and the limits that decide whether it fits your meeting.