Team Storage

InterMIND provides a shared storage pool for your team. All uploaded files, images, and screen recordings count toward your team's storage limit.

Storage Limits by Plan

Storage is a shared team pool — the total is shared by all team members, regardless of the number of users.

Storage Warnings

The Team Users page shows warning banners based on storage usage:

You also receive email notifications at the 80%, 95%, and 100% thresholds.

How Storage Is Counted

What Counts

• Uploaded files — Documents, spreadsheets, etc. shared in chat
• Shared images — Photos and screenshots shared in chat
• Screen recordings — Recordings made during meetings
• Meeting files — Any files associated with meetings

Who Owns What

• Uploaded files — Counted against the person who uploaded them
• Screen recordings — Counted against the meeting host (creator)

Per-User Storage View

On the Team Users page, the Storage column shows how much space each member uses. This helps identify who's consuming the most storage.

Browsing Files

Expanding User Files

To see a team member's files:

1. Go to the Team Users page
2. Find the member in the table
3. Click the expand button (▸) next to their name
4. Their files appear in a list below their row

Each file shows:

• Icon — Based on file type (video, image, document)
• Name — File name (or ID for recordings and images)
• Date — When the file was uploaded or created
• Size — File size in MB

Previewing Files

Click on any file to open a preview modal:

Managing Storage

When Storage Is Full

If your team exceeds the storage limit:

1. Uploads are blocked — No new files can be uploaded
2. Recording is blocked — Screen recording during meetings is disabled
3. Existing files remain accessible — You can still view and download files

Freeing Up Space

To reclaim storage:

• Delete old or unnecessary files
• Download important recordings locally and remove them from InterMIND
• Ask team members to review their uploaded files

Upgrading Storage

To get more storage:

1. Click the Upgrade Plan button in the storage warning banner
2. Or go to Pricing and select a higher plan
3. Storage increases immediately after upgrading

Real-Time Updates

Storage information updates in real-time:

• New file uploads and deletions are reflected immediately
• Storage usage bars and numbers refresh automatically
• Warning banners appear and disappear based on current usage

Tips

• Monitor the storage banner on the Team Users page regularly
• Sort the member table by Storage column to find the biggest consumers
• Screen recordings tend to be the largest files — download them locally if you need to free space
• Encourage team members to avoid uploading unnecessarily large files
• Choose a yearly plan for both cost savings and sufficient storage for your needs