Inviting Members

InterMIND offers multiple ways to add people to your team — from individual email invitations to bulk imports and directory syncing.

Invitation Methods

Access the invitation options from the Team Users page by clicking the Invite Users dropdown button.

1. Send Email Invitations

Send invitation emails to specific addresses:

1. Click Invite Users → Send Email Invites
2. Enter email addresses in the text area (one per line, or separated by commas, semicolons, or spaces)
3. Optionally add tags using bracket notation: user@example.com [developer, frontend]
4. Click Send Invitations

Each recipient receives an email with a link to join your team.

Supported email formats:

• user@example.com — plain email
• "John Doe" <user@example.com> — name and email
• user@example.com [tag1, tag2] — email with tags

2. Invitation Link

Generate a shareable link that anyone can use to join:

1. Click Invite Users → Invitation Link
2. Copy the generated link
3. Share it via any channel (Slack, email, etc.)

The link can be regenerated if you want to invalidate the old one.

3. Bulk Import

Import multiple users from a file:

1. Click Invite Users → Bulk Import
2. Upload a file (.txt, .csv, or .json)
3. Review the parsed list of emails
4. Send invitations

File format examples:

TXT (one email per line):

alice@company.com [design]
bob@company.com [engineering]
carol@company.com

CSV:

email,tags
alice@company.com,"design,ui"
bob@company.com,"engineering"

JSON:

[
  { "email": "alice@company.com", "tags": ["design"] },
  { "email": "bob@company.com", "tags": ["engineering"] }
]

For Excel files (.xls/.xlsx), save them as CSV first.

4. From Directory (Google Workspace / Microsoft 365)

Import members directly from your corporate directory:

1. Click Invite Users → From Contacts
2. If not connected, you'll be redirected to Settings → Directory Integration
3. Once connected, search for contacts by name, email, or department
4. Select users to add and click Add Members

Contacts that are already team members show as "Member". Pending invitations show as "Invited".

5. Domain Auto-Join

Users from your verified domain can join automatically:

1. Verify your domain in Settings → Domain Management
2. When someone creates an account with an email matching your domain (e.g., @yourcompany.com), they are automatically added as a Member
3. The team owner receives a notification

Email aliases (e.g., user+tag@domain.com) are excluded from auto-join.

Invitation Details

Expiration

• Email invitations expire after 7 days
• The expiration is shown in the Pending Invitations table
• Expired invitations can be resent

Accepting an Invitation

When someone receives an invitation:

1. They click the link in the email or see a banner in the app
2. If not signed in, they're prompted to create an account or sign in
3. The invitation banner shows with an Accept button
4. Clicking Accept adds them to the team as a Member

Pending Invitations

Track all outstanding invitations on the Team Users page:

Tips

• Use tags when inviting to organize members from the start (e.g., [engineering], [marketing])
• The invitation link is great for large groups — share it in a team channel
• Connect your directory for the easiest experience with large organizations
• Verify your domain to enable automatic onboarding for new employees